Scope of Services: SPV Administration
Per annum pricing includes administration services by Carta. Pricing will be determined based on your individual SPV structure, needs, and complexities.
I. Accounting Services
Accounting services are supported for USD-denominated entities only.
US GAAP Reporting
The following statements will be produced via the Carta platform:
Balance Sheet
Statement of Operations
Schedule of Investments (SOI)
Statement of Changes
Partners’ Capital Account Statements (PCAPs)
The following performance metrics will be available on the Carta platform: Net IRR, Gross Deal Level IRR, RVPI, TVPI, DPI and MOIC.
You can view a sample of the Carta system-generated external financial reporting package here.
Books and Records
Carta will update and maintain the accounting books and records for the SPV. You will have easy, read-only access to review the books and records.
For the SPV, Carta will:
Maintain and update the Schedule of Investments (SOI) on the Carta platform
Maintain total capital called and distributions received for indirect investments
Update valuations at quarter-end or at a material financing
Necessary documents or information you will share with Carta¹:
Required documents and information from the Implementation Checklist
Fully executed closing set for portfolio company investments (e.g., countersigned purchase agreement, articles of incorporation (AOI) / certificate of formation)
Fully executed subscription packets for Fund of Fund investments
Submit price per share and/or ending fair market value of SPV-specific holdings at least 15 business days prior to reporting deadline in accordance with the SPV’s valuation policy (requires finalized supporting documentation consistent with industry standards).
PCAPs for underlying Fund of Fund investments - Client is responsible for retrieving any fund investment related documents from external sources/third parties, including but not limited to investors’ capital account statements, capital call notices, distribution notices, and financial statements.
Complete dissolution of the business at end of life of the applicable entities, after final distribution
Banking and Payments
Carta will:
Provide annual cash reconciliation
Set up electronic payments for all cash activity as requested
Confirm all fund expenses (including management fee calculations) are done in accordance with the operating agreement(s)
Manage Form 1099 process electronically at year-end as approved, including filing with IRS on client’s behalf
You will provide Carta¹:
Access to the SPV's bank account as required, with the ability to set up payments (bank must have two step-authorization capability and account must be in the SPV's name)
Vendor W-9s and email contact prior to initial payment
Wire or other payment instructions, invoices for expenses, and executed purchase documents for investments
You are responsible for:
Setting up bank accounts, one for each Carta administered entity, with your chosen banking partner as approved by Carta*
Final review and releasing of payments after you receive confirmation from Carta
Performing any call backs to your vendor
Ensuring accurate user profile setup within the Carta platform
Establishing authorized access to your bank account
Resolving any failed, rejected, returned, or on hold payments due to additional information or documentation needed by your banking partner
* Change in banking partner may result in a fee adjustment.
These services are subject to the Venture Capital Payment Terms and Conditions located at https://carta.com/legal/agreements/venture-capital-payment-terms-conditions/.
Year-End Filings
You will:
Complete any municipal, state, foreign, or federal reporting or regulatory filings. Such filings or reporting will not be completed by Carta
Carta will not be responsible for any SSBCI-related activities, including but not limited to any SSBCI-specific reporting requirement, custom chart of accounts or custom reporting. Client will handle all SSBCI-specific reporting requirements and filings with the applicable states.
Tax Support
Carta will:
Provide books, records, and supporting documentation to your tax preparer
Distribute K-1s generated your tax provider through the Carta platform
You will:
Coordinate execution of the tax engagement letter (by September 30 of each year) and tax returns, with executed copies to Carta as applicable
Manage relationship with tax preparer, including answering ongoing questions and requests from your tax preparer
To further streamline your SPV administration, Carta offers SPV tax preparation services for an additional price. Learn more here.
Audit Support
Audit support is subject to an additional charge.
If you choose to have an audited SPV, Carta will:
Provide books, records, and supporting documentation to your auditor
Complete template for audit confirms; auditor to send and collect from various parties (portfolio companies, banks, legal counsel, etc.)
Complete audit notes and financial statements in the Carta platform. You can view a sample of the audited financial reporting package here.
Distribute audit report generated by your auditor through the Carta platform
You will:¹
Coordinate execution of the audit engagement letter (by September 30 of each year), audit representation letter, audit confirms, etc. with executed copies to Carta as applicable
Manage relationship with auditor, including completion of audit notes and ongoing questions and requests from the audit team
Complete and deliver audit reports in a timely manner
Collect AOIs, financials, and other valuation support for portfolio companies
Provide industry and geography details as well as updated contact info for all portfolio holdings
Provide SPV’s valuation policy and valuation support to substantiate any discretionary valuation adjustments or approaches consistent with industry standards
Collect capitalization tables and annual financial statements for portfolio companies*
* With Carta’s Portfolio Insights, you get a comprehensive and shareable view of your portfolio companies' performance, including the collection of capitalization tables and annual financial statements. Please reach out to your Carta representative for information on this service.
II. Administration Services
Capital Calls
Carta will:
Add new investors to the Carta platform and issue the initial capital call notice upon your execution of the subscription agreement *
Execute on your post initial capital call requests the same business day if received prior to 3pm EST²
* Initial capital call notices will automatically be generated only if you use Carta’s Closings feature, included in your SPV administration fee. If you do not use the Closings feature, you must submit a capital call request to Carta before Carta can issue the capital call notice. This may take up to 48 hours.
The following are available via the Carta platform:
Per-investor calculations, preparation, and distributions of capital notice to investors
Tracking receipts of capital contribution payments
Follow-ups to investors (at your discretion) 24 hours after the capital call due date
You will:¹
Submit and approve capital call requests through the Carta platform
Provide potential investments and realizations for cash projections
Provide the percentage or dollar amount to be called and any other required information
Notify Carta of commitment or carry percentage changes by member
Cash Distributions
Carta will:
Perform waterfall calculations in accord with the operating agreement(s)
Send notifications to investors to update their wire instructions on the Carta platform
Complete and coordinate potential tax distributions
Draft and publish distribution notices on the Carta platform
Set up distribution wires in your bank account as approved
You will:¹
Provide amounts to be distributed and final sign-off on calculations*
Follow-up with investors to confirm wire instructions beyond two failed attempts
* 5 business days² notice required for distribution requests
Stock Distributions
Carta will:
Perform waterfall calculations in accord with the operating agreement(s)
Draft and publish distribution notices on the Carta platform
Provide allocation of shares to Client’s third-party brokerages to facilitate distributions
You will:¹
Provide number of shares to be distributed and final sign-off on calculations*
Collect DTC instructions from investors and coordinate with your selected third-party brokerage firm
* 5 business days² notice required for distribution requests
Investor Information
Investors will be responsible for updating their information, including maintaining investor contact preferences, wire instructions, W-9s/W-8BENs, and other requested information on the Carta platform. Contact your Carta representative to engage separate AML/KYC services for an additional fee.
All communications will be on the Carta platform, which will serve as the communication repository for communications like capital calls, distributions, quarterly and annual reports, investor update letters, tax documents, etc.
Carta will assist with providing you answers to investor questions related to SPV information on the Carta platform. Carta will not communicate with investors directly.
You will provide:¹
Fully executed Operating Agreements with list of commitments and carry percentage by member
Fully executed subscription packets*
Fully executed side letters (if applicable)
Investor W-8s, W-9s, and up to date contact information*
Information about disregarded entities
*With Carta’s Closings feature, you can manage, close, and share subscription packets with your investors. To discuss any services that are outside of the scope addressed above, please talk to your Carta representative.
For GP entity administration, please see the scope of services here.
Dissolutions
You are responsible for dissolution of the SPV at the end of its life. To discuss any services that are outside of the scope addressed above, please talk to your Carta representative.
¹Additional documentation or information may be required as circumstances warrant
²Excluding federal holidays and office closures. Carta’s general hours of operations can be found at https://support.carta.com/guide/en/guEh25yH5d. All notices received after the listed closing time shall be deemed received on the next business day.
DISCLOSURE: This communication is on behalf of eShares, Inc. dba Carta, Inc and its affiliates ("Carta"). This communication is for informational purposes only, and contains general information only. Carta is not, by means of this communication, rendering accounting, business, financial, investment, legal, tax, or other professional advice or services. This publication is not a substitute for such professional advice or services nor should it be used as a basis for any decision or action that may affect your business or interests. Before making any decision or taking any action that may affect your business or interests, you should consult a qualified professional advisor. This communication is not intended as a recommendation, offer, or solicitation for the purchase or sale of any security. Carta does not assume any liability for reliance on the information provided herein.
© 2022 eShares, Inc. dba Carta, Inc. All rights reserved. Reproduction prohibited.
