What documents are needed for investment support?
To support an investment transaction, two key types of documents are typically required:
Purchase Agreement: This document outlines the investment terms, conditions, and the parties involved.
Certificate of Incorporation / Articles of Incorporation: This is a formal document filed with a government authority, serving as legal evidence of the creation or amendments of a corporation.
For best practices and to comply with audit requirements, it’s essential that the documents provided are executed versions.
What is an executed document?
Executed documents must meet the following criteria to be considered valid for audits. If any of these criteria are not met, the document will be classified as a draft and will require the collection of the executed copy.
An executed document must be:
In PDF format
Include both the investor and the company/fund
Signed by both the investor and the company/fund
Free of redlines, highlights, or other markings
Types of documents needed for audit by investment type
The type of documents needed as investment support can vary depending on the type of investment and investment event. New Investments are often most common but other types of investment updates (Valuations, Conversions, Realizations) will require executed documents providing context to the transaction.
The documents required for investment support can vary based on the type of investment and the specific investment event. While new investments are the most common, other investment updates—such as valuations, conversions, and realizations—also necessitate executed documents to provide context for the transaction.
New investments
SAFEs and Convertible Notes
SAFE / Convertible Note Purchase Agreement
Articles of Incorporation / Certification of Certificate of Incorporation
Common and Preferred Investments
Stock Purchase Agreement, Transfer Agreement, or equivalent
Articles of Incorporation / Certification of Certificate of Incorporation
Fund Investments
Subscription Agreement
Limited Partnership Agreement
Capital Call
Valuations
Stock Purchase Agreement
Articles of Incorporation / Certification of Certificate of Incorporation
Capital Account Statement
Closing Volume
Conversations
Stock Purchase Agreement
Articles of Incorporation / Certification of Certificate of Incorporation
Closing Volume
Realizations
Transfer Agreement
M&A Document
Escrow Statement
Certificate of Dissolution