Onboarding checklist for Carta LLC

Account Information

• Your account name as you want it in Carta

Issuing Entities

• A list of all legal entities issuing equity with:

  • Legal name & DBA (if applicable)

  • Date of Formation

  • Tax ID (EIN)

  • Tax Address

  • (optional) Business Description

Legal documents for each issuing entity

• Operating Agreement. In PDF format, include all relevant formation documents including Operating Agreement and any Amendments or Joinders.

• Plan Documents. [If applicable] In PDF format, provide documents used for your Incentive Plans such as a Long Term Incentive Plan, Management Incentive Units, Employee Equity Plan, Stock Option Plan, Phantom Plans, etc.

• Award Agreement Templates. [If applicable] In PDF or word format, provide the award agreements that you want Carta to populate during issuance and acceptance. These templates should contain a space or underlined space where you want Carta data and the holder’s signature to go.

• Distribution Rules. If not provided in the Operating Agreement, provide the rules of your distribution waterfall.

Cap Table for each issuing entity

• Economic rights of each Interest Type

• Up-to-Date Ownership Ledger. In Excel format, a ledger which contains all known ownership interests including issue date, issued quantity of units, interest holder name, and vesting plan. Learn more about the required ownership interest details.

• Previously Executed Ownership Documents. For Interests which have been executed to date, include the fully executed agreements in PDF format.

• Company-Signed Form Interest Agreements. [If applicable] Provide in PDF format the Form agreements to be signed by your holders when accepting interests in Carta. When issuing equity in Carta, a counter signature will be executed by Interest Holders in Carta. Provide a company-signed form agreement such as a Profits Interest Agreement.

• Any Authorized Pools in Excel format including current authorized totals for each type of interest and a history of increases with effective dates.

• Historical Transactions. In Excel format, a history of all terminations, repurchases, cancellations, exercises, transfers and conversions. Learn more about the information required for each transaction.

• Interest Holder Roster. If not clearly outlined in the Ownership Ledger, a list of all members, employees, advisors, investors, and other interest holders with the following details:

  • [Required] Email

  • [Required] First Name + Last Name or Entity Name

  • Entity Type (LLC, Individual, see here for full list of entity types)

  • Tax ID

  • Address

  • Group (a logical grouping useful for reporting purposes such as Investors, Employees, Advisors, etc)

• Warrants. In PDF format, a warrant Template or Blank Form of Warrant.

• Convertible Notes and SAFEs. In PDF format, a Convertible Note / SAFE template or Form document

Other Optional, but helpful

• A structure chart showing how entities are linked together (if applicable)