Scope of Services: Carta Luxembourg - Fund Accounting
Per annum pricing will be determined based on your individual fund structure, needs, and complexities.
Please take note of the client deliverables and related timelines outlined below, as they will impact service and turnaround by the Carta team. We look forward to your continued partnership.
The services are available for Alternative Investment Funds in Luxembourg in the form of:
Unregulated SCSp/SCS/SCA
Reserved Alternative Investment Fund (RAIF)
Investment companies in risk capital (SICAR)
Specialised Investment Funds (SIF)
I. NAV Calculation and Accounting Function
Fund Entity
Local GAAP (LuxGAAP), International Financial Reporting Standards (IFRS) or U.S. GAAP Reporting
The following statements will be produced by Carta:
Balance sheet
Statement of Operations
Schedule of Investments (SOI)
Statement of Changes
Partners’ Capital Account Statements (PCAPs)
Net IRR, Deal Level IRR, RVPI, TVPI, and DPI are available on Carta platform
Books and Records
Carta will keep safe, update and maintain the accounting books and records for the Fund Entity, as required by Applicable Laws1. You will have easy, read-only access to review the books and records.
For the Fund Entity, Carta will:
Maintain and update the SOI on the Carta platform
Update valuations at quarter-end, or on a less frequent basis (semi-annual or annual)
Recording and maintaining books of all transactions
Reconciling of bank accounts on a periodic basis or as prescribed by the Fund Entity’s legal documents
Reconciling of inter-company accounts on a periodic basis or as prescribed by the Fund Entity’s legal documents
Tax / VAT reconciliation on a periodic basis or as prescribed by the Fund Entity’s legal documents (if applicable)
Compute subscription and redemption prices (if applicable)
Computation of Net Asset Value (NAV) on a periodic basis or as prescribed by the Fund Entity’s legal documents
Perform periodic computation of subscription taxes for regulated funds (if applicable)
Necessary documents or information you will provide Carta:2
Fully executed constitutional documentation (the articles of association, limited partnership agreement or management regulations, confidential private placement or offering memorandum) with list of commitments and carry percentage by member*
Fully executed subscription packets*
Side letters*
Tax Filings and K-1s (if applicable)
Onboarding data including CRS/FATCA self-cert forms, contact information*
Submit accrual adjustments and invoices in accordance with Fund Entity’s financial reporting policy
Submit prices per share and/or ending valuation of ownership for updated valuation in accordance with the Fund Entity’s valuation policy (requires finalized supporting documentation consistent with industry standards)
Banking and Payments3
Carta will:
Set up electronic payments for all cash activity as requested
Confirm all fund expenses (including management fee calculations) are done in accordance with the operating agreements
When applicable, to release payments on your behalf upon approval
You will provide Carta:
Access to the entity’s bank account as required, with the ability to set up payments
Invoices and supporting documents for payments
Wire or other payment instructions and approval
You are responsible for:
Setting up bank accounts, one for each Carta administered entity, with your chosen banking partner
Ensuring accurate user profile setup within the Carta platform
Establishing authorized access to your bank account
Resolving any failed, rejected, returned, or on hold payments due to additional information or documentation needed by your banking partner
These services are subject to the Fund Administration Payment Terms and Conditions located at https://carta.com/legal/terms-agreements/luxembourg-fund-administration-payment-terms-conditions/
Year-end Financial Statements, Filings and Audit
Carta will:
Prepare financial statements including notes to the accounts (if required) in accordance with rules and regulations and accounting principles accepted by the Grand Duchy of Luxembourg
Manage year-end audit (if applicable) as agreed upon between Carta, Client, and auditor (based on the reporting policy stated in the Fund Entity's legal documents and regulation)
Draft and maintain timeline for all parties involved
Provide books, records, and supporting documentation to auditor and your other providers as applicable
Completion of auditor-provided template for audit confirms; auditor to send and collect from various parties (portfolio companies, banks, legal counsel, etc.)
Distribute audit report and K-1s generated by your auditor and tax provider, respectively, through the Carta platform
Perform regulatory fillings of financial statements (e.g. with RCS and CSSF) as agreed between Carta and the Client
Necessary documents or information you will provide Carta:2
Deliverables in accordance with agreed-upon timeline
Execution of the engagement letters, audit representation letter, audit confirmations, and tax returns with executed copies to Carta as applicable
Collection of financials and other valuation support for portfolio companies
Industry and geography details as well as updated contact info for all portfolio holdings
Fund Entity’s valuation policy and valuation support to substantiate any discretionary valuation adjustments or approaches consistent with industry standards
Collected capitalization tables and annual financial statements for portfolio companies
II. Regulatory
CSSF/BCL Filings
Carta will:
Prepare annual and periodic regulatory reporting as required by the BCL and CSSF
Necessary documents or information you will provide Carta:
Any necessary financial data required in order to prepare the regulatory filings
* If you have purchased Transfer Agent services, we will already have this information.
To discuss any services that are outside of the scope addressed above, please talk to your Carta representative.
1 ‘Applicable Laws’ means the applicable laws and regulations of the Grand Duchy of Luxembourg or abroad, including, for the avoidance of doubt, the Commission de Surveillance du Secteur Financier and other regulatory authorities' circulars, guidelines or instructions.
2 Additional documentation or information may be required by Carta as circumstances warrant. Client’s failure to meet required timelines for documentation may result in delay of delivery by Carta of any deliverables reliant on such client inputs.
3 Change in banking partner may result in a fee adjustment.
